We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. It’s a good practice to send a letter before the 2 or 3 days of the last date mentioned on the invoice. Establishing great communication with your customer is the key to any successful business. Click here to download an overdue payment reminder letter PDF. It's almost as though you're reduced to begging. Before we get into the templates, let's go over the best practices for sending payment reminders. First, the letter must be polite. In addition to this, the template is also to remind the … Writing an overdue payment reminder letter. eval(ez_write_tag([[970,250],'excelshe_com-leader-2','ezslot_8',123,'0','0'])); Write your bank details with a method that the customer will use for payment. Further, key information must be included in order for the letter to be effective. It's easy to forget to follow up with your clients after completing work for them. If you've sent an early payment reminder and another a few days after the due date and you still haven't heard from your client, then it's time to send another followup. These are: The letterhead of a letter is the most important section and be crafted carefully because it states who is the sender of this letter. The template just needs to be printed and then edited to fit the requirements of the user. One way to deter clients from paying late is to tack on interest or late fees. The aim of the late payment reminder letter as a tool for managing receivables is to reduce the number of outstanding debts, and to avoid the loss of receivables. It is common to receive late payments from customers. On the left hand side of the page at the top- the recipient’s name (or company) should read as follows: Start with the addressing the letter using the word “Dear, Name”. These things are as follows:eval(ez_write_tag([[970,90],'excelshe_com-large-mobile-banner-1','ezslot_6',121,'0','0'])); To make your work easier and simpler, we share a collection of persuasive payment reminder letters before the due date, after the due date, and before some legal actions. At the very bottom of the letter, center your contact info as a footer. This category only includes cookies that ensures basic functionalities and security features of the website. All of your hard work, investment are to provide a better service to the customer. You also have the option to opt-out of these cookies. State the purpose of this letter in the body section with detail politely. What to Include in Your Payment Reminders. In addition to this, the template is used to remind a company to make payments to suppliers to avoid delays or lack of payment. The payment reminder is not only used for employees but also customers or people who deliver goods to the company. So the more you provide, the more likely they'll take care of the invoice without all the back and forth. Tell the customer of the consequences should they fail to make the payment. We have samples of overdue payment reminder letters that you can use as a template to fit your own business. Sorry for any inconvenience we might have caused. Also, to make payments easier, your payment reminder should outline which forms of payment you accept. Remember, this is a reminder that a payment is overdue. Invoice for an account number (36572) due today. The best part about these letters is that they can be used over and over again. Despite sending a reminder just before the payment date, I have still not received the outstanding payment.